City of Frisco
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at City of Frisco
Under the general direction of the Community Development Supervisor, the Grants Coordinator is responsible for the day-to-day administration and implementation activities of the Community Development Block Grant and all programs created and overseen by the City of Frisco Social Services and Housing Board. Coordinates the submission of grant applications, tracking of applications and receipt of grants. Compiles grant related reports, maintains grant files, enters data into funding systems, and supports audits. Ensures compliance with all grant requirements including all federal regulations, state law, city ordinances, and City policies and procedures.
The intent of this position description is to provide a representative summary of the primary duties and responsibilities performed by the incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.
- Essential Job Functions & Other Important Duties
- Processes applications for the Down Payment Assistance Programs and Owner-occupied rehabilitation program.
- Manages contracts, paperwork, and invoices from sub-recipients for the Community Development Block Grant Program and Social Services Grant program.
- Develops and implements marketing and educational strategies for internal and external customers to improve participation in the City of Frisco Community Development Program including, but not limited to public presentations, brochures, website maintenance, and public expositions.
- Maintains grant files within guidelines specified by Federal funding source.
- Performs electronic data input and maintenance with HUD funding systems such as IDIS.
- Assists the Community Development Supervisor in identifying housing program grant needs and opportunities within the City and works with City staff to define needs.
- Works with City staff on the development and preparation of housing grant applications.
- Coordinates with various City departments, consultants, contractors, and state and Federal agencies on the implementation and administration of grant projects.
- Completes and files monthly and quarterly reports for each award of Federal, state or private financial assistance.
- Compiles, prepares, copies, and distributes various monthly reports and briefings to state and Federal agencies and the City Manager.
- Recommends and administers the City of Frisco Community Development Block Program policies and procedures.
- Recommends and administers the City of Frisco Targeted Down Payment Assistance Program policies and procedures.
- Reviews and analyzes a variety of reports and statistical information regarding the Community Development Block Grant and Social Service Grant budget and expenditures.
Other Important Duties:
- Attends training schools/seminars and other City related events which may require occasional overnight travel.
- Travels to assigned meetings, presentations and conferences.
- Performs other related duties as assigned.
- Regular and consistent attendance for the assigned work hours is essential.
- Job Requirements
- Must have a knowledge of IDIS and CDBG rules and regulations.
- Must have strong organizational skills and the ability to prioritize and manage multiple programs and assignments.
- Knowledge of bookkeeping accounting practices, procedures, and techniques.
- Knowledge of City policies, procedures, and organizational structure.
- Knowledge of computers and related equipment, hardware, and software.
- Skill in reading and interpreting blueprints, Federal or State regulations, technical handbooks, Ordinances and Statutes related to redevelopment.
- Skill in effective oral and written communications.
- Skill in preparing reports and correspondence.
- Ability to resolve problems quickly and effectively.
- Ability to work successfully with diverse constituents.
Preferred Education, Experience, and Certifications:
- Bachelor's degree in Public Administration, Business Administration, Planning or related field and three (3) years' experience working with Community Development Block Grant (CDBG) Program or related Federal Program or equivalent combination of education and experience.
- Must pass a pre-employment drug screen, criminal background, and MVR check.
- Must possess valid State of Texas Driver's License.
- Environmental Factors & Conditions/Physical Requirements
- Work is performed in an office setting.
- Crouching - bending body forward by bending leg, spine.
- Fingering - picking, pinching, typing, working with fingers rather than hand.
- Handling - picking, holding, or working with whole hand.
- Hearing 1 - perceiving sounds at normal speaking levels, receive information.
- Kneeling - bending legs at knee to come to rest at knees.
- Lifting - raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
- Mental Acuity - ability to make rational decisions through sound logic, deductive reasoning.
- Reaching - extending hands or arms in any direction.
- Repetitive Motion - substantial movements of wrists, hands, fingers.
- Speaking - expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
- Stooping - bending body downward, forward at waist, with full motion of lower extremities and back.
- Talking 1- expressing ideas by spoken word.
- Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
- Walking - on foot to accomplish tasks, long distances, or site to site.
- Work performed is primarily light work, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
Equipment and Tools Utilized:
- Equipment utilized includes personal computer, copier, calculator, fax machine, standard office equipment, audio/visual equipment, and department vehicles.